3.3 Sharing files and Folders
You can share folders and files with both internal and external users.
To share folders and files:
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Navigate to the folder that you want to share or navigate to the folder that contains the files that you want to share.
Assuming you have rights to share, you can share:
-
Folders and files in your
, 
, or 
tabs, assuming that you have rights to share. (You cannot share folders that are located on a Net Folder.)
-
Files in your
area. (You cannot share folders that are located on a Net Folder.)
-
-
Select one or more files and folders that you want to share, then click > .
or
Click the drop-down arrow
next to the file or folder that you want to share, then click or .
The Share dialog box is displayed.
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You can share with internal Filr users, external users, and the public:
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To share with internal Filr users, begin typing the name of the user or group with whom you want to share the file or folder, then click the name when it appears in the drop-down list.
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To share with users external to your organization, specify a user’s email address, then press Enter.
or
Click the icon
, then specify the user’s email address and click .
Your Filr administrator must enable this functionality. To see if you have rights to share with external users, hover over the icon
next to the input field.
For more information about sharing with external users, see Section 3.5, Sharing with People Outside Your Organization.
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To share with the public, click in the upper right corner of the Share dialog box.
Users who do not have a Filr user account can enter the Filr site as a guest user (as described in Section 1.2.1, Accessing Novell Filr from a Web Browser) and view all items that have been shared with the public.
External users do not have access to view items that have been shared with the public. In order for external users to view items that have been shared with the public, they must log in to the Filr site as the Guest user.
Your Filr administrator must enable this functionality. To see if you have rights to share with the public, hover over the icon
next to the input field.
-
To quickly share with many users, you can copy user email addresses from one location and paste them into the field on the Share dialog box.
Email addresses can be for internal or external users and must be separated by a comma (,) or a space.
-
-
In the column, click the name of the users or groups whose share settings you want to modify. You can select multiple users and modify the share settings simultaneously.
The share settings for the user you most recently added to the column are already displayed.
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Select the shared-access rights that you want to grant to the user or group (see Section 3.1, Understanding Shared-Access Rights).
NOTE:You cannot assign shared-access rights when sharing with the public or when distributing a File Link.
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In the section, select whether you want them to be able to share with internal users, external users, the public, or via a File Link.
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In the field, select from the following options:
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Never: The share never expires.
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On: Select a given day for the rights to expire.
Rights expire at the beginning of the day that you select.
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After: Specify a certain number of days for the rights to remain active.
Each day is counted as a 24-hour period from the time that you set the expiration.
-
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If you want to include a personal note in the share, specify a note in the field.
Only the users and groups that you share with can read the note.
The share note cannot exceed 255 characters in length.
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Select from the following notification options:
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All recipients: All recipients in the share list are notified.
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Only newly added recipients: Only recipients that you add to the share list are notified.
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New and modified recipients: Only new recipients and recipients whose share rights you are modifying are notified.
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None: No notifications are sent.
Notifications contain the following information:
-
-
Click .