2.1 Finding What’s New

One key to effective and efficient teamwork is knowing what people are working on and what they are saying. Filr enables you to view and act on new files by using the What’s New page. You can view new files, comment on them, and more. (To perform actions on files, you must have appropriate rights. For more information about rights, see Section 3.1, Understanding Access Rights.)

For information about how to find what’s new from within the Filr mobile app, see the Filr Mobile App Quick Start.

In a Web browser, access the Novell Filr site as described in Section 1.3, Accessing Novell Filr from a Web Browser, then see the following sections:

2.1.1 Viewing New Files

  1. Click the What’s New icon in the masthead to access the What’s New page and view the newest files that you have access to.

    By clicking the appropriate category in the What’s New navigation panel on the left side of the page, you can view new entries for any of the following categories:

    • Current location: Displays new entries in the area that you are in when you click What’s New.

    • My Files: Displays new files that have been added to your My Files area.

    • Shared with Me: Displays files that have most recently been shared with you.

    • Shared by Me: Displays files that you have most recently shared.

    • Net Folders: Displays new files that have been added to Net Folders.

    • Site Wide: Displays new entries that have been added anywhere in the Filr site.

  2. (Optional) If a category contains subcategories, you can expand the category in the What’s New navigation panel to view new entries in a more specific location.

2.1.2 Marking a File as Unread

After you view a file from the What’s New page, the file is marked as Read. You can mark a file as Unread directly from the What’s New page .

  1. Click the Actions drop-down arrow next to the file that you want to mark as Unread.

  2. Click Mark as unread.

You can mark the file as Read by clicking the Actions drop-down arrow next to the file, then clicking Mark as read.

For information about how to display only unread files on the What’s New page, see Section 2.1.7, Displaying Only Unread Files.

For information about how to mark a file as Unread when you are not on the What’s New page, see Section 6.13, Marking a File as Unread.

2.1.3 Commenting on a New File

You can comment on files directly from the What’s New page .

  1. Click the Actions drop-down arrow next to the file that you want to comment on.

  2. Click Reply.

    A comment field is opened in-line on the What’s New page.

  3. Specify your reply in the provided field, then click Send.

For information about how to comment on a file when you are not on the What’s New page, see Section 6.2, Commenting on a File.

2.1.4 Subscribing to a New File

You can subscribe to files directly from the What’s New page .

  1. Click the Actions drop-down arrow next to the file that you want to subscribe to.

  2. Click Subscribe.

    The Subscribe dialog box is displayed.

  3. Select the email addresses or phone numbers where you want the notifications to be sent. You can subscribe to messages only, messages with attachments, or text messages.

  4. Click OK.

You can update the email addresses and phone numbers that Filr uses to send you notifications by modifying your personal profile, as described in Section 1.5, Modifying Your Profile.

For information about how to subscribe to a file when you are not on the What’s New page, see Section 2.6, Subscribing to a Folder or File.

2.1.5 Sharing a New File

You can share files directly from the What’s New page.

  1. Click the Actions drop-down arrow next to the file that you want to share.

  2. Click Share.

    The Share dialog box is displayed.

  3. Continue with Step 3 in Section 3.2, Sharing Files.

2.1.6 Downloading a New File

You can download files directly from the What’s New page .

  1. Click the name of the file that you want to download.

    Downloads are done via a pop-up. If you are having trouble downloading a file, ensure that pop-ups are enabled.

  2. Save the file to your workstation. You can rename the file or keep the original name.

  3. (Optional) You can now edit the file and save it back to Filr, as described in Section 6.3.2, Downloading and Editing a File.

2.1.7 Displaying Only Unread Files

You can display only unread files on the What’s New page . By default, all files are displayed.

  1. On the What’s New page, click Showing all entries in the upper right corner.

  2. Click Show unread.

For information about how to mark files as Unread after you have read them when you are not on the What’s New page, see Section 2.1.2, Marking a File as Unread.

2.1.8 Pausing Updates on the What’s New Page

By default, the What’s New page is automatically updated with the latest comments and files every 60 seconds. You can temporarily stop the What’s New page from updating. This can be helpful if you need more time to look at current files.

  1. Click the Pause icon in the upper right corner of the What’s New page.

    To resume updates on the What’s New page, click the Play icon .

2.1.9 Configuring How Many Files Are Displayed on a Page

You can configure how many files you want to show on a single page in the Filr interface by modifying your personal preferences, as described in Section 4.12, Configuring the Number of Files to Display on a Folder Page.