Conferencing
1.0
October 24, 2007
This guide is intended to get you started on the Conferencing software component of Novell Teaming + Conferencing. The term “Conferencing” on this sheet applies to all versions of Conferencing unless otherwise noted. For more information about Conferencing features, refer to the Conferencing User Guide and Online Help.
In Linux and Windows, double-click the Conferencing desktop icon (placed on the desktop during install).
If you do not see the desktop icon, perform the following:
In Windows, select the menu item.
In Linux, select , click , and then select the Conferencing icon under or .
The Conferencing client appears and you are now ready to sign on.
Open your client.
In the field, type your screen name or select it from the menu.
Your screen name is your unique registered username.
Screen names are how Conferencing and users recognize you.
Screen names are case sensitive and should not contain spaces.
Screen names should be alpha-numeric only and should not contain non-ASCII characters. (For example: bathgate222 or gbookworm is accepted, but bathgate 222 or gbook~worm is not accepted.)
NOTE:After the your initial login, your screen name appears in the menu.
In the field, type your password.
Optional Settings:
To sign on and join a meeting at the same time, type a meeting PIN or the meeting ID into the field.
To save your password, select the option. (If your administrator does not give you the right to use this option, it is not visible.)
To sign on automatically when Conferencing starts, select the option (recommended).
To reconnect your client when there is no network connection present, select the option (recommended).
Click to log in.
The Conferencing Main window appears with your meeting list.
From the main window, select the menu item.
The window appears.
Edit your personal information (see the Conferencing Online Help or Conferencing User Guide for detailed descriptions for these fields).
Select the menu item.
Select one or more contacts from any group under the in the Window (use the CTRL or SHIFT key to select multiple contacts). If you do not see the , your administrator did not give you permission to view it. Instead, use to locate potential buddies.
Right-click on one of the selected contacts and select the menu item. (You can view all your Personal Buddies under the .)
Select the menu item.
Right-click on the and select the menu item.
Type the contacts screen name into the dialog and click .
Select themenu item.
In the Manage Contacts window, select the contact you want to edit.
Click .
The window appears.
Edit the contacts information (see the Conferencing Online Help or Conferencing User Guide for detailed descriptions for these fields).
Click .
Start your Instant Meeting at the time you want to hold the meeting (has no pre-defined participants or scheduled starting time).
In the meeting list, select under .
Click .
The window appears.
Add your contacts, see Add Meeting Invitees below.
Configure the meeting options (see the Conferencing Online Help or Conferencing User Guide for detailed descriptions of the Meeting Options).
Click .
Select the meeting you want to join.
Click .
A Scheduled Meeting is a meeting that can have pre-defined participants and an optional scheduled starting time. If you create a Scheduled Meeting with a schedule time, the time is placed in e-mail invitations that go out to meeting participants. You can start a Scheduled Meeting at any time, regardless of the time its scheduled.
NOTE:If you make an invitee a moderator to a Scheduled Meeting, the invitee becomes a persistent moderator who can start, but not edit, your Scheduled Meetings.
Click . The window appears.
NOTE:The Meeting ID and Meeting PIN remain blank until the meeting is scheduled.
Add your contacts, see Add Meeting Invitees below.
Configure the meeting options (see the Conferencing Online Help or Conferencing User Guide for detailed descriptions of the Meeting Options).
Click .
If you selected e-mail notifications, a dialog appears for pre-sending meeting invitations:
Select to send invitations to everyone invited, even if they have previously received e-mail invitations.
Select to only send invitations to invitees you just added. With a new meeting, all invitees are new, so invitations go to everyone.
Select if you do not want any e-mail notifications sent.
To add contacts to a meeting, you have to open the window from the window and add all the contacts and groups you want to invite to the meeting. You can also add someone who is not a contact from the window, see Invite Someone Who is Not a Contact below.
From the window, select
In the window, select the contacts and groups you want to invite to your meeting (use the Ctrl + Shift keys to select multiple contacts and groups).
Click .
The window closes, and the contacts and groups you selected appear in the list of the window.
From the window, select
A blank contact-information window appears.
Fill out the new contacts information (see Information).
Click .
The contact information window closes and the new contact appears in the Invitees list of the window.
Select one of your Scheduled Meetings or a meeting where you are a designated moderator.
Click . The window appears.
Add any additional contacts you want to invite to the meeting.
If necessary, edit the meeting options (see the Conferencing Online Help or Conferencing User Guide for detailed descriptions of the Meeting Options).
Click at the bottom of the window.
Click in the window. The window appears.
To save the search, click , type in a name for your search, and then click . (Saved searches appear in the drop-down list.)
Select a .
Select the for your search (you can select multiple options to narrow your search down). See the Conferencing Online Help or Conferencing User Guide for details on these criteria.
To configure the number of results you want to retrieve for this search, type a number into the Number of Results field (default is 100).
Click .
The results for the search are displayed in a group under . If there are additional search results beyond the limit you specified, right-click on the search results group and select the menu item.
The Meeting PIN is a personal identifier that the meeting server uses to represent a specific attendee in a specific meeting. The Meeting ID is a generic identifier that represents a specific meeting only (does not identify a specific attendee).
Select the menu item.
The dialog appears.
Type the or number into the field in the dialog. Use the Meeting PIN to join meetings whenever possible so that the meeting server can identify you. You need to use the Meeting PIN to join any meeting where you plan to act as a moderator.
Click .
When you are in a meeting, you can share your desktop or an application with everyone in the meeting. You can also grant other participants remote control of your desktop or the shared application (see the next procedure).
To share your desktop, select the menu item.
To share an application, select the menu item, select an application from the window, and then click .
The share session opens and everyone can view the shared desktop or application under the tab in the window. The floats in the upper-right section of your window. To close the share session, click in the .
Select one or more participants.
Select the menu item to grant the participants remote control rights over your share session ( appears next to the participants' names).
NOTE:A participant clicks in the share window to take remote control of the share session. If you click your mouse or hit a key on your keyboard you automatically take back control of the share session.
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