2.1 Configuring Outbound Email

During the configuration of the Filr appliance, you configured Novell Filr to communicate with your email system, as described in Changing Outbound Email Configuration Settings in the Novell Filr 1.0.1 Installation and Configuration Guide. As a result, Filr users can send email messages to other Filr users and to anyone whose email address they know. They can also send email notifications when they create folders, add files, share files and folders, and so on.

In addition to this basic email functionality, you can configure your Filr site so that users can receive folder digests of site activity that are created and sent to the users who have subscribed to the folders. (For information about how users can subscribe to folders, see Subscribing to a Folder or File in the Novell Filr 1.0.1 Web Application User Guide.)

  1. Log in to the Filr site as the Filr administrator.

    1. Launch a web browser.

    2. Specify one of the following URLs, depending on whether or not you are using a secure SSL connection:

      http://filr_hostname:8443
https://filr_hostname:8443

      Replace filr_hostname with the hostname or fully qualified domain name of the Filr server that you have set up in DNS.

      Depending on how you have configured your Filr system, you may not be required to enter the port number in the URL, and if you are using NetIQ Access Manager, the Filr login screen is not used.

  2. Click the admin link in the upper right corner of the page, then click the Administration Console icon Novell Teaming Log In page.

  3. Under System, click Email.

  4. Select Enable Outgoing Email.

    This option applies to all outgoing emails sent from the Filr system.

  5. In the Send E-mail Notifications section, adjust the schedule of digest notifications sent from the Filr system to meet the needs of the majority of your Filr users.

    Users can receive digest notifications for folders when they subscribe to a folder (as described in Subscribing to a Folder or File in the Novell Filr 1.0.1 Web Application User Guide) or when someone configures folders to send notifications to others (as described in Configuring Folders to Send Email Notifications to Other Users in the Novell Filr 1.0.1 Web Application User Guide).

    Users can turn the digests on and off for individual folders, but they cannot change the email schedule that you establish.

    By default, folder digests are compiled and sent daily at fifteen minutes after midnight.

  6. (Optional) To set a data quota on outgoing mail messages, specify the quota limit in the Maximum Size for the Sum of All File Attachments and the Maximum Size of Each File Attachment fields.

    By default, there is no limit to the size of attached files. You can leave the fields blank to retain the default of no limit.

    To restrict any attachments from being sent, specify 0 in each field.

  7. Click Apply to save the settings, then click Close.

For information about the options that users have for receiving email notifications, see Subscribing to a Folder or File in Getting Informed in the Novell Filr 1.0.1 Web Application User Guide.